Project Initiation Document: Benefits,Purpose,Uses.

 

• Objectives of the project are determined. These objectives are the same as define in business case document. This can help team workers understand what kind of benefits are expected from their work, so that they can direct their effort towards these objectives.

 

• Scope of the project are determined. This gives details on business process affect, degree of change, stages of project completion and activities need to be performed. It helps in the identification of key resources, time, quality and skills need to produce deliverables of the project to realize business benefits described in the form of objective.

 

• Show the viability of the project and its benefits to the business to secure the necessary resources or commitment from project sponsors or steering committee.It ensures the project are undertaken for a reason and it will make best use of resources against other available options. It also makes sure that project will contribute to strategic success.

 

• It provides benchmarking against which project performance can be measured, deviations identified and corrective actions can be taken to successfully complete the project within required time and cost. Original version of project initiation document needs is secured to evaluate the project performance at closing stage.

 

• It communicates the team workers and stakeholders what kind of performance is expected in advance, so that quality expected to be delivered by the project can be maintained.

 

• Constraints affecting project are determined resulting in better resource allocation. emphasis can be given over variables such as time, quality and cost to exercise close control and activities can be scheduled overcome these constraints.

 

• Risks and challenges faced by the project are identified, so that resource and attention can be direct with respect to their expected value (average financial impact). Being aware of the risk and challenges in advance helps in controlling project performance.

 

• Roles & responsibilities are clearly identified. Each team worker is assigned suitable roles and held responsible for their actions. So there will no question arises on who will do what. It ensures that no area of project left undefined for responsibility.

 

• Stakeholders are identified which can support or resist the project completion. Supporters can provide inputs to the project in terms of finance and knowledge, while resistance can be overcome by communicating the benefits of project to them. Reports can be send on project progress.

 

• It provides a platform where all information needs to be communicated to team worker necessary to complete the project successfully and changes required to the project are documented to ensure that team worker gets the up to date information on all areas of project management.

 

 

Related posts:

What’s Project Management Methodology, Activities and Documents?

 

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